Executive Secretary - Radiation Oncology

University Hospitals   Cleveland Heights, OH   Full-time
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Position Summary/Essential Duties:

Performs a variety of administrative tasks to support one or more Executives. Requires a proactive approach to the role and is resourceful in problem solving. Provide administrative support to the designated UH leader with the ability to maintain an organized and efficient working environment. Requires a proactive approach to the role and is resourceful in problem solving.

1. Provide secretarial support to other Directors as requested. This includes activities such as scheduling and arranging meetings, handling telephone calls, assisting visitors, coordinating/assisting with special projects, developing power point presentations, drafting correspondence, handling specialist requests, processing office supply orders, filing, etc.
2. Manage complex travel schedules; includes reserving flights and hotel rooms for multiple travel destinations utilizing assigned travel agency and online platforms. Adapts to any changes in travel reservations and makes proactive decisions based on Directors travel preferences and prepares a complete trip itinerary; ensures related expense reports are entered per UH policy.

3. Track staff calendars including timekeeping (Kronos) activities for the department.
4. Coordinate Staff Meetings and Departmental functions.
5. Assist with daily and weekly operational activities as well as special projects.
6. Provide administrative support and coordination for an extensive network of external advisors and consultants, including: scheduling on-site meetings and teleconferences; invoice review/submission using the SSI/Markview system; and logistical arrangements for travel and accommodation.
7. Provide additional administrative support as needed within the department.

8. Attend pertinent meetings to take minutes and distribute as needed.

9. Manage reports out of STATIT, PowerBI or any additional platform to assist with the completion of Leadership Presentations.


Position Summary/Essential Duties:

Performs a variety of administrative tasks to support one or more Executives. Requires a proactive approach to the role and is resourceful in problem solving. Provide administrative support to the designated UH leader with the ability to maintain an organized and efficient working environment. Requires a proactive approach to the role and is resourceful in problem solving.

1. Provide secretarial support to other Directors as requested. This includes activities such as scheduling and arranging meetings, handling telephone calls, assisting visitors, coordinating/assisting with special projects, developing power point presentations, drafting correspondence, handling specialist requests, processing office supply orders, filing, etc.
2. Manage complex travel schedules; includes reserving flights and hotel rooms for multiple travel destinations utilizing assigned travel agency and online platforms. Adapts to any changes in travel reservations and makes proactive decisions based on Directors travel preferences and prepares a complete trip itinerary; ensures related expense reports are entered per UH policy.

3. Track staff calendars including timekeeping (Kronos) activities for the department.
4. Coordinate Staff Meetings and Departmental functions.
5. Assist with daily and weekly operational activities as well as special projects.
6. Provide administrative support and coordination for an extensive network of external advisors and consultants, including: scheduling on-site meetings and teleconferences; invoice review/submission using the SSI/Markview system; and logistical arrangements for travel and accommodation.
7. Provide additional administrative support as needed within the department.

8. Attend pertinent meetings to take minutes and distribute as needed.

9. Manage reports out of STATIT, PowerBI or any additional platform to assist with the completion of Leadership Presentations.


Education.

  • High School Diploma or GED required.
  • Undergraduate Degree preferred.

 

 

 

 

Experience & Knowledge:

Minimum five (5) years’ experience in an administrative/secretarial position required.
• Previous experience in hospital operations or healthcare preferred.
• Must be detail-oriented and organized, with good analytical and problem solving ability.
• Notable client service, communication and relationship building skills required.
• Ability to function independently and as a team player in a fast-paced environment required.
• Must have strong written and verbal communication skills.

 

 

Special Skills & Equipment Knowledge:

Excellent typing skills required.
• Demonstrated ability to use PCs, Advanced Microsoft Office suite knowledge, and knowledge of general office equipment (i.e., printers, copy machine, FAX machine, etc.) required.
• Oracle, Kronos, STATIT, PowerBI and CPM preferred.

 

 

This role encounters Protected Health Information (PHI) as part of regular responsibilities. UH employees must abide by all requirements to safely and securely maintain PHI for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.


This job is no longer available.

University Hospitals

Cleveland Heights, OH