Overview

Cypress Employment is looking for an Accounts Receivable/ Payable Clerk for a client in Mobile, Al. 
 
Job Duties Include: 
Assisting in Procore new job setup
Linking new Procore jobs to Sage & assigning new job numbers
Entering additional job information into Sage (what does not transfer from Procore)
Assisting in implementing new job budgets into Procore (until PMs are proficient in Procore)
Setting up new customers in A/R and issuing new customer numbers
Setting up Schedule of Values in Contracts Module & linking to Procore
Setting up job files for new jobs
Scanning all job file information into computer system job files
Maintaining updates to job information as it develops
Contract & Manual Billings

Reviewing contracts and specifications for special requirements to billing procedures
Running reports and submitting monthly billing worksheets to PMs
Setting up manual AIA billings via Excel (when required)
Setting up spreadsheets for manual owner billings
Making copies of all invoices for jobs that require invoice backup
Setting up/processing owner-specific waivers (when required)
Emailing all owner-specific waivers to subs/vendors (when required)
Owner Contacts & Change Orders

Creating drafts & finalizing AIA contract documents
Issuing & receiving owner AIA change orders
Posting Change Requests for PMs in Sage and/or Procore (as required)
Posting Change Orders in Sage and/or Procore
Sales Taxes

Establishing sales tax rates for new jobs
Setting up new sales tax rates & groups
Filing & paying sales tax to all states and localities – monthly/quarterly/annually.
Licensing

Applying for and/or renewing all state & local licenses for RWI
Maintaining spreadsheet for continued education requirements
Owner Paid Materials

Sending Owner-Paid information package to Subs and Vendors
Gathering required documents from Subs and Vendors
Maintaining spreadsheets for tracking of all documents due and/or received
Processing all invoices for OPM jobs, including A/P posting and scanning
Following up on statements from Vendors for all Owner paid materials
 

Applying for tax exemption from ALDOR
Notifying all subs and vendors of tax-exempt process requirements
Sending out all ALDOR forms to subs and vendors when received from state
Requesting extensions on tax exemptions when necessary
 

Notifying all subs and vendors of Certified Payroll requirements
Tracking all documentation required to verify receipt (E-Verify, Payroll Authorizations, Affidavits, etc.)
Sending out partially executed WH-347 to explain what is required and the form that must be used, unless their PR system can provide
Checking all Certified Payroll on a weekly basis for accuracy
Tracking receipt of all certified payrolls
Submitting all documentation to verifying agency
Correcting any deficiencies if agency indicates
Miscellaneous Tasks

Maintaining the Verizon accountIssuing new employee numbers
Purchasing & setting up new phones & iPads
Post monthly billing per jobs
Maintaining the Lowes accountAdding/removing buyers
Post monthly billing per jobs
Assist with implementing Procore processes
Provide training on various Procore items
Setting up new employees email, Citrix, Timberscan & Sage accounts
Training of new employees.
Maintain Quickbooks for Mike’s various entities
Assist when needed with accounts payable, contract administration, reception, & project assistant duties